1. Data Controller

The data controller is Polyz.com, with its legal headquarters at Borgo Gatti 265. For any questions regarding privacy, you can contact us at the email address info@polyz.com or at the phone number +84 227 68 09 3161.

2. Data We Collect

We collect various categories of personal data to provide and improve our collaboration technology services.

• User-provided data: Name, email address, billing data, content you upload or share through our platforms.
• Automatically collected data: IP address, device type, usage data (e.g., pages visited, session time), log data.
• Cookies and similar technologies: We use cookies for site functionality, analysis and, with your consent, for personalization.

3. Purposes of Processing

We use your data for the following purposes, based on contractual basis, legitimate interest, or your explicit consent.

• To provide, manage, and improve our communication and organization services.
• To facilitate digital collaboration between users and teams within the platform.
• To communicate updates, support, or changes to the services.
• To analyze service usage for innovation and development purposes.
• To comply with legal and regulatory obligations.

4. Data Sharing

Your personal data may be shared with:

• Service providers: Partners who assist us with hosting, analytics, payments, and customer support, bound by data processing agreements.
• Competent authorities: Only when required by law or to protect our legitimate rights.
• Other users: Information you explicitly choose to share within the collaborative features of the platform.

We do not sell your personal data to third parties for marketing purposes.

5. Data Transfer

Your data may be transferred and processed in countries outside the European Economic Area (EEA). In such cases, we ensure that adequate safeguards are in place, such as the European Commission's Standard Contractual Clauses.

6. Your Rights

In accordance with the General Data Protection Regulation (GDPR), you have the following rights:

• Right of access: To obtain a copy of your data.
• Right to rectification: To correct inaccurate or incomplete data.
• Right to erasure ("right to be forgotten"): To request the deletion of your data under certain circumstances.
• Right to restriction of processing: To restrict how we use your data.
• Right to data portability: To receive your data in a structured format and transfer it to another controller.
• Right to object: To object to processing based on legitimate interest.
• Rights related to consent: To withdraw your consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.

To exercise these rights, contact us at info@polyz.com. You also have the right to lodge a complaint with the data protection supervisory authority in your country.

7. Data Retention

We retain your personal data only for the period necessary to achieve the purposes for which it was collected, including to comply with legal, accounting, or reporting obligations. Specific retention criteria vary depending on the type of data and context.

8. Security

We implement appropriate technical and organizational measures to protect your data from unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet or electronic storage is 100% secure.

9. Policy Changes

We may periodically update this policy to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will inform you of any substantial changes by posting the new policy on this page and, where applicable, sending you a notification.

Last Updated Date

This policy was last updated on October 15, 2023.